2. The Library staff will provide up to one hour of free photographic research. Staff time beyond that may be billed at $30.00 an hour. An additional fee may be charged for any photocopies, facsimiles, or mailings required.

3. Photographic materials do not circulate outside the library, unless approved for an official Conservation Society activity.

4. The Library is not responsible for any illegal or improper use of its photographic material. It is the obligation of the patron to obtain permission for use from the copyright holder (if any). The patron must present written consent from the copyright holder before requests for use of copyrighted material can be granted.

5. All requests for commercial use of photographic material must be made in advance. The Library reserves the right to refuse permission for use, or to revoke permission, if materials are used for any purpose other than that stated on the request form. The Library reserves the right to determine whether a proposed publication is commercial, based on the nature of the publication, the publisher, and its intended distribution.

6. A signed “Request for Permission to Publish Form” is required on all orders intended for publication or public display. A publication/public display fee per image/per use is assessed for all items in the photographic collection, in addition to the cost of image reproduction. Please see the fees listed on the price list. The President may waive fees for uses that support the mission of the San Antonio Conservation Society.

7. All copying of photographic material is done through the Library. Use of personal cameras is not allowed. Professional media personnel may bring their equipment by special permission and pre-arranged appointment only. A pre-paid fee equal to the cost of standard research and image reproduction services will be charged.

8. Payment in advance is required on all orders. Regardless of changes or cancellations, the client will be held responsible for all costs incurred after an order has been placed.

9. Proper credit must be given to the San Antonio Conservation Society Foundation for the use of its photographic materials, including scanned images. When materials from a specific collection are used, the collection name must also be credited.

10. Any person failing to abide by these usage rules may be denied further access to, and use of, the materials in the Library’s photographic collection.

11. Raba collection photographs displayed in the San Antonio Express-News online store must be purchased through the Express-News online store.

Adopted 03-08-06